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Standalone (CSV) Mode

Use standalone mode when you don't have a gym management platform, or want to manage access manually via a spreadsheet.

CSV Format

Create a plain text file with one barcode per line. No header row, no commas, no extra formatting:

1234567890
0987654321
5555555555

All barcodes in the file are treated as active. Any barcode removed from the file becomes Revoked on the next sync.

Configuring DFACS

In the DFACS dashboard, go to Configuration:

Field Value
Billing Platform Standalone
CSV File Path full path to your CSV file (e.g., C:\Users\YourName\members.csv)
Sync Interval how often DFACS re-reads the file (default: 15 minutes)

Click Save.

Tip

Place the CSV file in a shared network folder so you can update it from any computer. DFACS will pick up changes on the next sync interval without any action on the DFACS device.

Adding a member: Add their barcode on a new line and save the file. DFACS will grant them access after the next sync (or immediately if you force a sync).

Removing a member: Delete their barcode line and save the file. DFACS will mark them as Revoked after the next sync.

Forcing immediate changes: Dashboard → Status → Force Sync to apply CSV changes right away without waiting for the sync interval.

Checking active members: The dashboard shows the total member count from the last sync, but does not display the full list. Open your CSV file to review who has access.

Access denied for a barcode that's in the CSV

  • Confirm there are no extra spaces or invisible characters around the barcode in the file (open in Notepad, not Excel — Excel may add formatting)
  • Force a sync and try again
  • Test the scanner separately — open Notepad and scan the barcode to confirm what characters are actually being read

"CSV file not found" in error log

  • Verify the full file path in Configuration is correct
  • Confirm the file exists at that path and DFACS has read access
  • If the file is on a network share, confirm the share is mounted and accessible from the DFACS device

All members denied after editing CSV

  • If the file was saved in a format with a BOM (Byte Order Mark), the first barcode may have invisible prefix characters
  • Resave the file as plain text UTF-8 (without BOM) using Notepad → Save As → Encoding: UTF-8